Notice of AGM

Date: Friday, December 19, 2025

Time: 9:00 AM – 11:00 AM

Location: Parkside Hotel

810 Humboldt , Victoria BC

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Re: Notice of Annual General Meeting on Friday, December 19, 2025  at 9:00 am and Nominations for the 2026 Board of Directors

To the VISFMC Voting Members,

The AGM and Election of the 2026 Board will take place at Parkside Hotel, located at 810 Humboldt St, Victoria, BC on Friday, December 19, 2025 at 9:00 am. Please enter through the hotel’s main lobby and follow signposts to the meeting room. Paid parking is available on the street.

Included in the agenda will be items that are required to be covered at the AGM for legal purposes, the review of our audited financial statements, and acceptance of last year’s AGM minutes.

Also included will be nominations and voting for six (6) vacancies on the 2026 Board. All voting members are eligible to serve on the Board of the Vancouver Island South Film & Media Commission. You are welcome to nominate someone or to submit your own name. Each name submitted must be on the prescribed nomination form. Each Director will begin a two-year term of office effective at the conclusion of the Annual General Meeting.

Please be aware of the expectations we have of our Board of Directors. A Film Commission Director should:

  • Be willing and able to sign the VISFMC Code of Conduct.
  • Be self-motivated and have the ability to recruit and lead other people in challenging projects.
  • Be prepared to commit a minimum of 4 hours a month to Film Commission work plus attendance at monthly Board meetings, Membership Mixers, Special sponsorship and fundraising events and Monthly meetings of the committee they chair.
  • Be free of serious commitments to other organizations that might lead to a conflict of interest.

As a Director on the Board, you will actively contribute to the Commission’s prime objective of marketing Victoria as an international filming destination and all the development and growth within our community that will take place in order to support this industry.

Please note that nominations close at 8:00 am on Monday, December 8th 2025. Please view the AGM Agenda and the Minutes from the last AGM.